8 tips to improve welcoming & greeting guests

As a host of a short-term rental, the first impression you make on your guests is crucial in setting the tone for their stay. A warm and welcoming greeting not only makes guests feel valued but also sets the foundation for a memorable experience. In this blog, we will explore eight tips to help you improve your welcoming and greeting skills, ensuring your guests feel at home when they arrive.

A Woman in a Bikini Enjoying a Short-Term Rental on a Balcony with an Umbrella

1. Clear Communication

Effective communication is key to creating a positive guest experience. Before their arrival, provide detailed instructions on how to reach your property, including transportation options and parking facilities. Communicate check-in procedures, including key pickup or self-check-in instructions. Promptly respond to any questions or concerns your guests may have, ensuring they feel supported and informed throughout the process.

2. Personalized Welcome Messages

Add a personal touch to the guest experience by sending a warm and personalized welcome message before arrival. Address them by name and express your excitement about their stay. Include essential details such as check-in information, Wi-Fi passwords, and any specific instructions related to their booking. Additionally, consider sharing recommendations for nearby attractions, restaurants, or activities that align with their interests.

3. Warm Reception

When guests arrive at your property, be present to greet them warmly. Offer a friendly smile and a genuine welcome. Introduce yourself and use their names to establish a personal connection. Be attentive and responsive, addressing any questions or concerns they may have immediately. By demonstrating your dedication to their comfort, you'll set a positive tone for their entire stay.

4. Thoughtful Welcome Gifts

Consider providing a small welcome gift or gesture to make your guests feel special. This could be as simple as a basket of local snacks, a bottle of wine, or a personalized note. Tailor the gift to reflect the destination or something unique about your property. Thoughtful gestures go a long way in creating a lasting impression and fostering guest satisfaction.

5. Detailed Property Tour

Take the time to give your guests a thorough tour of the property upon their arrival. Familiarize them with the key features and amenities, such as kitchen appliances, entertainment systems, or access to communal spaces. Demonstrate how to operate any equipment or appliances that may require specific instructions. By providing a comprehensive overview, you ensure your guests feel comfortable and confident during their stay.

6. Local Insights and Recommendations

Share your local knowledge and provide guests with insights and recommendations to enhance their experience in the area. Highlight nearby attractions, popular restaurants, hidden gems, and local events. This personalized guidance allows guests to explore the destination like a local and discover unique experiences they might have missed. Provide maps, brochures, or digital resources for easy reference.

7. Follow-up and Feedback

After your guests have settled in, follow up with them to ensure their satisfaction. Send a brief message to inquire if everything meets their expectations and if there's anything you can assist with. Encourage feedback and let them know you value their opinions. Promptly address any issues or concerns they may raise. Guest feedback is invaluable in refining your hosting skills and continuously improving the guest experience.

8. Guest App

In today's digital age, utilizing a guest app can significantly enhance the overall experience for your guests. A guest app provides a convenient platform to improve communication, offer personalized recommendations, and streamline various aspects of their stay. Consider incorporating a guest app into your welcoming and greeting process to take guest satisfaction to the next level.


A warm and welcoming greeting sets the stage for a memorable stay in your short-term rental. By focusing on clear communication, personalized welcome messages, warm receptions, thoughtful gifts, detailed property tours, local insights, and follow-up, you create an exceptional guest experience. Going the extra mile to make your guests feel valued and cared for not only enhances their stay but also leads to positive reviews, repeat bookings, and word-of-mouth referrals. Remember, a warm welcome leaves a lasting impression and sets you apart as an exceptional host.